We don’t know what we know until we have to know it.
We often become aware of our knowledge and the value that it holds within the organization when we are dealing with a challenge.
That’s why it’s important to make use of tools that allow us to capture knowledge created at the moment of problem resolution. When we document our thinking in resolving a situation, structuring those insights into a format that facilitate sharing and reuse we scale the impact and value of the knowledge.
However if a problem is resolved and the knowledge that was created in the process was not captured and shared, the value and impact of that knowledge is decreased drastically.
A few final thoughts:
1. RESPECT: Value your daily experiences and challenges they are the generators of knowledge.
2. CAPTURE: Document knowledge at the moment it is created.
3. STRUCTURE: Use a simple template and format to structure your knowledge for ease-of-use.
4. BE MINDFUL: Work mindfully and recognize knowledge that can be reused and applied to address emerging situations.
With the speed and pace of business today, personal knowledge management (pkm) techniques are crucial to staying afloat. However even the best of strategies are not without limitations. Clarity of focus and intent are essential in keeping the important things the important things. Time, resources and a person’s ability to work are not infinite resources. Narrowing our to focus to spend time on critical tasks is essential. Personal knowledge management is also about introspection.
Setting time aside everyday to think about important challenges and tasks is necessary for a pkm strategy to be effective. Clarity of purpose helps a person determine what is essential to know and how to manage the associated critical knowledge.This is why I think project management methods such as Agile Scrum are of such tremendous value. There is an emphasis placed on reflection and the prioritization of work. Reflection is a prerequisite to learning and a safeguard against the wasting of time and resources.
A few best practices
- Start each day with a reflection on the important priorities to be achieved
- Recap each day with an assessment of progress
- Document reflection and thoughts daily using a resource like Evernote or OneNote
- Use a calendar that is accessible via smart phone, tablet and desktop